Installing an office telephone system should be relatively straightforward, providing:
- you have selected a modern and fully standardised system from a recognised, reputable provider (for example, Siemens business telephone systems);
- you are using an experienced telephone systems installer, such as ourselves.
Assuming both of those things are in place, here are a few useful tips that may help you make the process even speedier and smoother.
Plan the installation for your quiet business periods
If you are in a crisis, then you may have to take any opportunity you can to install your new system.
However, if that is not the case, it may make far more sense to plan the installation and cutover for a date and time when your business is normally at its quietest.
Perhaps that is a Saturday, the lunchtime period or any time where your business demand is at a lower level.
Allocate a systems administrator
Although we pride ourselves on providing first class post-installation support, it may be a good idea to make someone in your location responsible for the basics of system administration and perhaps minor issue resolution.
This may take a little training and familiarisation and we will be happy to advise further on this.
Invest in training
A modern office telephone system, even the basic entry-level models, can be very powerful and sophisticated systems that are capable of delivering major business advantage to your company or organisation.
To get the best out of them, however, you will need to find time for yourself and your colleagues to get to know the system and its capabilities. That’s because it may be difficult to get the most out of the facilities of your system unless you know they exist!
Think about your office environment
In many modern office buildings, it is typically relatively easy to safely run the cables of an office telephone system through ducting and behind partitions etc.
If you are occupying premises that are old and unmodernised (e.g. some types of listed building) cable runs and safety may be more of a challenge.
Not only is it commonsense but also various health and safety regulations may restrict the way that cables can be run around the office where it would compromise personal safety.
Of course, we are fully conversant with these health and safety laws and will ensure we understand the cabling requirements of the system and how this may or may not affect your office premises.
Summary
The typical office telephone system is installed without any major concerns. Taking a few of the above steps – or by using a professional telephone systems installation and maintenance service such as ours – may help ensure that this is the case in your office.
